• Giving you time to shine

    Giving you time to shine

  • Virtual Personal /Executive Assistant services

    Virtual Personal /Executive Assistant services

    Diary and Email management and appointments; Travel support; Holiday or Maternity cover; Project/Deal support

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  • Project Management or Event Assistance

    Project Management or Event Assistance

    Offsite or Planning days; Seminars, Conferences

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  • Company Secretarial/Board Assistance

    Company Secretarial/Board Assistance

    Meeting Support: minutes, agendas; Director and Non-Executive Director Support

    Learn more

  • Social Media Management

    Social Media Management

    Social Media Strategy and Management: LinkedIn, FaceBook, Twitter, Instagram, Blogging

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  • Project Management or Event Assistance

    Project Management or Event Assistance

    Client Management, Credit Control, Marketing, Office Management

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  • What we do

    Hidden Gem Associates based in Kent, provides remote and on-site business administration support. Whether you know us as virtual assistants, freelance administration assistants or virtual PA/EA; our purpose is unchanged. We seek to provide you and your business with the support you need, when you want it. We look to partner with small to medium sized businesses, entrepreneurs and individuals bringing our experience in a responsive way that benefits you.
  • How to use a VA

    All businesses need support with administration and secretarial tasks especially as they grow. By delegating some or all of those tasks to Hidden Gem Associates, your to-do list becomes much more manageable. You now have time and freedom to pursue your passion; even greater success for your business or time for yourself.
  • Benefits of using a VA

    Hidden Gem Associates is there to partner with your business. We have a vested interest in the success of your business and offer a trustworthy, confidential responsive service that will meet your business needs. Outsourcing to Hidden Gem Associates means no recruitment or agency fees, no HR issues such as tax, NI or employee benefits and working remotely, means you have no need to provide any equipment or workspace.
  • Business Support Service

    Our most extensive package offering both PA/EA support and business administration services. This package provides the responsive and flexible secretarial service you and your business need.

    o Diary Management: arranging and setting up meetings
    o Email Management: responding on your behalf, organising and prioritising, removing spam or unwanted emails
    o Letters, reports, presentations
    o Travel: itineraries, bookings, research and cost options
    o Credit control: invoicing, accounts reconciliation, payment management, expenses
    o Database management: data cleansing and input, lead management, mystery shopper
    o Marketing: email campaigns, mail merge

    OUR SERVICES
  • Company Secretarial/Board Assistance

    A comprehensive board secretary package. The expertise you need to ensure correct records are kept for your business. For all company meetings; from convening and organising meetings to producing minutes and tracking actions.

    o Venue sourcing, attendee management
    o Chair and company secretary support
    o Agenda preparation
    o Collating and circulation of documents
    o On-site board secretary to minute the meeting
    o Minutes returned in 5 working days
    o Action and decision tracker

    OUR SERVICES
  • Meeting Secretary

    For confidential meetings and investigations, our discreet service gives you an extra resource when required.

    o Meeting preparation and chair support
    o On-site secretarial service to minute the meeting
    o Minutes returned in 5 working days

    OUR SERVICES
  • Not-for-Profit Meeting Secretary

    A discounted, but fully comprehensive meeting secretary service. The expertise you need for your charity, CIC, church or school meetings ensuring agendas, minutes and records are kept up to date.

    o Chair support and agenda preparation
    o Collating and circulation of documents
    o On-site board secretary to minute the meeting
    o Minutes returned in 7 working days

    OUR SERVICES
  • Social Media Management

    Optimising your social media can appear daunting, but with our help, you can save money and effort with our clear and simple social media packages.

    o Review and analysis of existing social media links and target market
    o Marketing plan and strategy
    o Monthly maintenance programme
    o Blogging: posting and ghosting
    o Facebook, Twitter, LinkedIn, Instagram, Pinterest

    OUR SERVICES

Pricing

Ad hoc or Pay as You Go - £30 per hour. This rate allows complete flexibility where clients only make use of our services as and when they need to. Invoices are sent at the end of the month and only charge for the time used. Payment terms are within 7 days.

OUR SERVICE PACKAGE RATES

  • Griffin Financial Advisers

    Griffin Financial Advisers

    “Thank you for the work you undertook on my behalf.
    You completed the task efficiently and in a professional manner and within the estimated timescale that you set for the job. I have great confidence in recommending you and will look forward to working with you again in the future. ”

    Helen Furness
    Griffin Financial Advisers,
    May 2016

  • Lloyds Banking Group

    Lloyds Banking Group

    “Judith is the best assistant I ever had. She is clever, so she anticipates needs and joins the dots; she is insightful, so she influences successfully and she is a consummate professional, so she operates fast and to the highest standards of accuracy.

    I can't recommend her highly enough.”

    Eva Eisenschimmel
    Managing Director, Group Brands and Marketing,
    September 2012

  • Lloyds Banking Group

    Lloyds Banking Group

    “As my assistant, Judith managed a whole range of topics including co-ordinating blogs and responses through the internal social media channels, organising events, executive meetings and offsites, and not to mention giving me exceptional secretarial and business support.  Judith was able to work independently for my benefit, with the ability to maintain focus and regularly re-prioritise.  I am sure that she was critical to my success in my role.”

    Owen Woodley
    Managing Director, Lloyds Bank Retail,
    June 2015